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Meneja gives you a centralized place to configure how each tenant is billed, track invoice status, and monitor platform-wide billing health. The billing system ties together a per-tenant billing configuration, an invoice ledger, and a dashboard metrics view so you can quickly see what is owed, what is overdue, and what revenue the platform has generated.

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Billing configuration

Each tenant has one BillingConfig record that defines how and when they are invoiced. Only users with the super role can create or update billing configuration.
billing_frequency accepts monthly or annually. The schema also supports quarterly as a valid value.

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Invoices

Every billing cycle generates an Invoice record. You can view the full invoice history for any tenant from the billing section of that tenant’s detail page.

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Invoice statuses

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Billing dashboard metrics

The billing dashboard gives you a platform-wide snapshot of billing health via BillingDashboardMetrics.
The metrics displayed on the billing dashboard reflect the current state of all tenants across the platform, not just those visible on the current page.

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Set up billing for a tenant

1

Open the tenant

Go to Tenants in the sidebar and click on the tenant you want to configure billing for.
2

Navigate to the Billing tab

Inside the tenant detail view, select the Billing tab.
3

Enter the billing amount and currency

Set flat_rate_amount to the amount you charge this tenant each period. Set currency to the appropriate currency code.
4

Choose billing frequency and day

Select monthly or annually for billing_frequency. Set billing_day_of_month to the day invoices should be generated (for example, 1 for the first of each month).
5

Set payment terms

Enter a value for payment_due_days to define how many days the tenant has to pay before an invoice becomes overdue.
6

Configure the billing email

Enter the email address in billing_email that should receive invoice copies and payment reminders. Toggle email_notifications on to enable automatic email delivery.
7

Enable automatic invoice generation

Set auto_generate_invoices to true if you want the platform to create invoices automatically each billing period. Set it to false if you prefer to generate invoices manually.
8

Save the configuration

Click Save. The billing configuration becomes active immediately and will apply to the next billing cycle.

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View invoice history

To review all invoices for a specific tenant:
  1. Open the tenant from the Tenants list.
  2. Select the Billing tab.
  3. Scroll to the Invoice history section.
The list shows each invoice’s number, amount, status, issue date, and due date. Click an invoice to see the full detail including paid_date, payment_reference, and payment_method.
Invoices with overdue status are not automatically resolved. You must manually update the status once payment is received, or use the external payment reference to reconcile against your payment processor records.

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Monitor platform-wide billing

To view the billing metrics dashboard, go to Administration → Billing in the sidebar. The dashboard shows total_tenants, pending_invoices, overdue_invoices, and monthly_revenue for the entire platform.
Check the billing dashboard regularly to catch overdue invoices early. Reaching out to tenants before invoices are significantly overdue reduces the risk of service interruption.